Skelton United
Football Club
Constitution and Rules
1. The Club shall be called (“Skelton United”) (the Club)
2. Objects
The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.
3. Status of Rules
These rules (the “Club Rules”) form a binding agreement between each member of the Club
4. Rules and Regulations
(a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force.
(b) No alteration to the Club rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserves the right to approve any proposed changes to the Club Rules
(c) The Club will also abide by The FA`s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-discrimination Policy as shall be in place from time to time.
5. Club Membership
(a)
The members of the Club from time to time
shall be those persons listed in the register of
members (the “Membership Register”) which
shall be maintained by the Club Secretary.
(b)
Any person who wishes to be a member must
apply on the Membership Application Form
and deliver it to the Club. Election to
membership shall be at the discretion of the
Club Committee and granted in accordance
with the anti-discrimination and equality
policies which are in place from time to time.
An appeal against refusal may be made to the
Club Committee in accordance with the
Complaints Procedure in force from time to
time. Membership shall become effective
upon an applicant’s name being entered in
the Membership Register.
(c)
In the event of a member’s resignation or
expulsion, his or her name shall be removed
from the Membership Register.
(d)
The FA and Parent County Association shall
be given access to the Membership Register
on demand.
6. Annual Membership Fee
(a)
An annual fee payable by each member shall
be determined from time to time by the Club
Committee and set at a level that will not pose
a significant obstacle to community
Participation. Any fee shall be payable on a successful application for membership and
annually by each member. Fees shall not be
repayable.
(b)
The Club Committee shall have the authority
to levy further subscriptions from the
members as are reasonably necessary to fulfill
the objects of the Club.
7. Resignation and Expulsion
(a)
A member shall cease to be a member of the
Club if, and from the date on which, he/she
gives notice to the Club Committee of his/her
resignation. A member whose annual
membership fee or further subscription is
more than two (2) months in arrears shall be
deemed to have resigned.
(b)
The Club Committee shall have the power to
expel a member when, in its opinion, it would
not be in the interests of the Club for them to
remain a member. An appeal against such a decision may be made to the Club Committee
in accordance with the Complaints Procedure
in force from time to time.
(c)
A member who resigns or is expelled shall not
be entitled to claim any, or a share of any, of
the income and assets of the Club (the “Club
Property
8. Club Committee
(a)
The Club Committee shall consist of the
following Club Officers: Chairperson, Vice
Chairperson, Treasurer, Secretary,
Club Welfare Officer and up to five other
members, elected at an Annual General Meeting.
(b)
Each Club Officer and Club Committee
Member shall hold office from the date of
appointment until the next Annual General
Meeting (“AGM”) unless otherwise resolved
at an Extraordinary General Meeting (“EGM”).
One person may hold no more than two
positions of Club Officer at any time. The
Club Committee shall be responsible for the
management of all the affairs of the Club.
Decisions of the Club Committee shall be
made by a simple majority of those attending
the Club Committee meeting. The
Chairperson of the Club Committee meeting
shall have a casting vote in the event of a tie.
Meetings of the Club Committee shall be
chaired by the Chairperson or in their absence the Secretary.
The quorum for the transaction of
business of the Club Committee shall be three.
(c)
Decisions of the Club Committee of meetings
shall be entered into the Minute Book of the
Club to be maintained by the Club Secretary.
(d)
Any member of the Club Committee may call
a meeting of the Club Committee by giving
not less than seven days’ notice to all
members of the Club Committee. The Club
Committee shall hold not less than four
meetings a year.
(e)
An outgoing member of the Club Committee
may be re-elected. Any vacancy on the Club
Committee which arises between Annual
General Meetings shall be filled by a member
proposed by one and seconded by another of
the remaining Club Committee members and
approved by a simple majority of the remaining Club Committee members.
(f)
Save as provided for in the Rules and
Regulations of The FA, the Parent County
Association and any applicable Competition,
the Club Committee shall have the power to
decide all questions and disputes arising in
respect of any issue concerning the Club
Rules.
(g)
The position of a Club Officer shall be vacated
if such person is subject to a decision of
The FA that such person be suspended from
holding office or from taking part in any
football activity relating to the administration
or management of a football club.
9. Annual and Extraordinary General
Meetings
(a) An AGM shall be held in each year to:
(i)
receive a report of the activities of the
Club over the previous year;
(ii) receive a report of the Club’s finances
over the previous year;
(iii) elect the members of the Club
Committee; and
(iv) consider any other business.
(b)
Nominations for election of members as Club
Officers or as members of the Club
Committee shall be made in writing by the
proposer and seconder, both of whom must
be existing members of the Club, to the Club
Secretary not less than 21 days before the
AGM. Notice of any resolution to be
proposed at the AGM shall be given in writing
to the Club Secretary not less than 21 days
before the meeting.
(c)
An EGM may be called at any time by the
Club Committee and shall be called within 21
days of the receipt by the Club Secretary of a
requisition in writing, signed by not less than
five members stating the purposes for which
the Meeting is required and the resolutions
proposed. Business at an EGM may be any
business that may be transacted at an AGM.
(d)
The Secretary shall send to each member at
their last known address written notice of the
date of a General Meeting (whether an AGM `
or an EGM) together with the resolutions to be
proposed at least 14 days before the meeting.
(e)
The quorum for a General Meeting shall be three.
(f)
The Chairperson, or in their absence a
member selected by the Club Committee,
shall take the chair. Each member present
shall have one vote and resolutions shall be
passed by a simple majority. In the event of
an equality of votes the Chairperson of the
Meeting shall have a casting vote.
(g)
The Club Secretary, or in their absence a
member of the Club Committee, shall enter
Minutes of General Meetings into the Minute
Book of the Club.
10. Club Teams
At its first meeting following each AGM the
Club Committee shall appoint a Club member
to be responsible for each of the Club’s
football teams. The appointed members shall
be responsible for managing the affairs of the
team. The appointed members shall present
to the Club Committee at its last meeting prior
to an AGM a written report of the activities of
the team.
11. Club Finances
(a) A bank account shall be opened and
maintained in the name of the Club (the “Club
Account”). Designated account signatories
shall be the Club Chairperson, the Club
Secretary and the Treasurer. No sum shall be
drawn from the Club Account except by
cheque signed by two of the three designated
signatories. All monies payable to the Club
shall be received by the Treasurer and
deposited in the Club Account.
(b) The Club Property shall be applied only in
furtherance of the objects of the Club. The
distribution of profits or proceeds arising
from the sale of Club Property to members
is prohibited.
(c) The Club will be allowed to raise funds
and receive contributions provided that in
raising funds the Management Committee
shall not undertake any substantial permanent
trading activities and shall conform to any
relevant requirements of the law. The Club
Committee shall have the power to authorize
The payment of remuneration and expenses
to any member of the Club (although a Club
shall not remunerate a member for playing)
and to any other person or person(s) for services
to the Club
(d) The Club may provide sporting and related
social facilities, sporting equipment, coaching,
courses, insurance cover, medical treatment,
away match expenses, post-match
refreshments and other ordinary benefits of
Community Amateur Sports Clubs as
provided for in the Finance Act 2002.
(e) The Club may also in connection with the
sports purposes of the Club:
(i) sell and supply food, drink and related
sports clothing and equipment;
(ii) employ members (although not for
playing) and remunerate them for
providing goods and services, on fair
terms set by the Club Committee without
the person concerned being present;
(iii) pay for reasonable hospitality for visiting
teams and guests; and
(iv) indemnify the Club Committee and
members acting properly in the course of
the running of the Club against any
liability incurred in the proper running of
the Club (but only to the extent of its
assets).
(f)
The Club shall keep accounting records for
recording the fact and nature of all payments
and receipts so as to disclose, with reasonable
accuracy, at any time, the financial position,
including the assets and liabilities of the Club.
The Club must retain its accounting records
for a minimum of six years.
(g)
The Club shall prepare an annual “Financial
Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent,
appropriately qualified accountant and shall
be approved by members at general meeting.
A copy of any Financial Statement shall, on
demand, be forwarded to The FA.
(h)
The Club Property, other than the Club Account, shall be vested in not less than two
and no more than four custodians, one of
whom shall be the Treasurer (“the
Custodians”), who shall deal with the Club
Property as directed by decisions of the Club
Committee and entry in the Minute Book shall
be conclusive evidence of such a decision.
(i) The Custodians shall be appointed by the
Club in a General Meeting and shall hold
office until death or resignation unless
removed by a resolution passed at a
General Meeting.
(j) On their removal or resignation a
Custodian shall execute a Conveyance in
such form as is published by The FA from
time to time to a newly elected Custodian
or the existing Custodians as directed by
the Club Committee. The Club shall, on
request, make a copy of any Conveyance
available to The FA. On the death of a
Custodian, any Club Property vested in them
shall vest automatically in the surviving
Custodians. If there is only one surviving
Custodian, an EGM shall be convened as
soon as possible to appoint another
Custodian.
(k)
The Custodians shall be entitled to an
indemnity out of the Club Property for all
expenses and other liabilities reasonably
incurred by them in carrying out their duties.
12. Dissolution
(a) A resolution to dissolve the Club shall only be
proposed at a General Meeting and shall be
carried by a majority of at least three-quarters
of the members present.
(b)The dissolution shall take effect from the date
of the resolution and the members of the
Club Committee shall be responsible for the
winding up of the assets and liabilities of the
Club.
(c) Any surplus assets remaining after the
discharge of the debts and liabilities of the
Club shall be transferred to another Club, a
Competition, the Parent County Association
or The FA for use by them for related
community sports The Club Property, other than the Club
SIGNED:-
Chairperson: Jim Hartnett
Vice Chairperson: Sean Close
Secretary: Jim Hartnett
Club Welfare Officer: Laura Payne
Treasurer: Barbara Pugh
Date:- 9/5/11
